After you import PDF documents, PDF Search automatically detects them and asks you to index. Indexing may take some time according to the content of documents. Also it consumes CPU power so if you import hundreds of documents, indexing can consume battery fast. So it is recommended to plugin your device while indexing. PDF Search indexes only while app is open. It pauses indexing process when it is closed.
When there are documents needs to be indexed PDF Search warns you via the indexing button at the bottom-left corner. You can pause or resume indexing using indexing button.
Sometimes you may have documents under iCloud Folder which is not downloaded to the devcie storage yet. For these cases, documents should be downloaded to the device and then they can be indexed. PDF Search warns you also for these situations and ask your permission to download the documents.
After indexing is finished, you can search documents easily. Just enter any term in search box and press Search. PDF Search will run AI algorithms to search whole pages indexed documents and decide the best relevant documents and pages. After search completed it will show a result window showing all documents and best ranked pages in a table view. You can navigate between documents and pages using this window easily.
As you enter text into the search-box, the suggestion list will update dynamically. These list is composed from the words used in indexed documents. You can select of them without typing whole word.
PDF Search algorithm calculates a rank value for every page in documents according to keywords you entered. These ranks are computed as follows:.
When a search is completed, PDF Search displays the page having the highest rank, highlighting keywords by color(s).
You can use below operators for advances search capabilities
When you make using search quotes it only take pages containing keywords exactly in quotes.
|Shows pages only containing exactly same keywords together like 'advanced economies'|
|Shows pages containing advanced and economies keywords seperately ordering by relevancy. For example : 'Economies in advanced class will not be effected too much.'|
If you put plus (+) sign before a keyword, resulting pages will always contain that keyword
|Pages not containing economies keyword will not be in result list.|
If you put minus (-) sign before a keyword, pages containing that keyword will be discarded from search results.
|Pages containing 'economies' keyword will not be in result list.|
You can use wildchar character to search the keywords starting or ending with some characters.
|Search will be done for kewyords starting with 'econom' like 'econom, economy, economies, econometric, economic, etc...'|
|Search will be done for kewyords ending with 'ty' like 'quality, productivity, equality, security, etc...'|
|Search will be done for kewyords starting with 'pr' and ending with 't' like 'product, present, president, project, etc...'|
You can filter documents to narrate the documents to be searched. PDF Search supports 3 types of filtering for documents.
You can navigate through root folders and subfolders by double clicking on them. After you open a subfolder, search scope is narrated to that folder automatically. When you search, only documents under that folder is searched.
At the right-bottom corner of window, there is a filtering button. Using this you can filter documents by location path including the filename. For example you have java documents and these documents containing 'java' kewyord in their file name. When you write "java" and press enter in this fields, all documents under active folder will be searched for whether their path conatining "java" keyword or not. Later searches will be done over this resulting list.
You can make filter using tags. To do that simply choose the tag from window and make search under tag window.
After you make a search, you can export search results as a new PDF. Just press the Export button on Search Results window. This will open up the "Export Search Results Window". Here you will find some options to customize the exported PDF document. After choosing the options, press "Export as PDF" button to generate the new PDF containing all best relevant pages from different documents. You can share that document easily pressing action button.
You can tag documents to group them under one label. Then you can easily find those tagged documents or make search over them. Tag information is shared between iOS and macOS devices through iCloud drive. So when you change a tag on one device, this will be autoamtically synced to other devices if iCloud Drive is enabled on them.
To tag a document just swipe document to left and select the Tag option. Enter desired tag values on the coming input box. You can enter more than one tags which should be seperated by commas.
You can use the same input box to delete a tag from document, just delete desired tag from the tags string which are seperated by commas.
Alternatively you can use the tag window to delete the tag from document. After opening the tag window swipe left over the document and select Remove Tag option.