1. Setup PDF Search

Setup is simple — just inform the program of the folder(s) in which your documents are stored. To do this, click on the ‘next’ button on the setup screen and select the folder(s).

After selecting folders to be searched, choose your preferred settings. You can choose document types to be searched. If you choose non-PDF documents to be searched, you need to download PDF Converter app for them to be indexed. It is a free app which you can download from our website.

Then click on “Start” to begin indexing the selected folder; the time required to index the folder is a function of the number and size of the documents.

2. Indexing Process

PDF Search needs to index documents to enable search functionality. Indexing is an automated process which happens after you choose a new search folder or a change happened on current search folders. All changes are automatically detected. So if new documents are copied into search folders, they are automatically indexed. Same apply for deletion. Deleted documents are automatically deleted from index database.

Indexing is a one-time, time-consuming and energy-consuming process. If you are using a MacBook, we recommend you to plug in your charger until it is finished. Also please note that indexing process may auto-restart the application sometimes to manage the process. It is normal. Some PDF documents may not be in standard format or may have invalid page structure. Although these documents can be viewed, the indexing of them may take a long time or fail. We recommend you to move these kind of documents out of search folders when you detect them. Non-PDF documents need to be converted to PDF format before they can be indexed. Conversion is also a time-consuming and energy-consuming process.

Indexing runs only while PDF Search is open. So we suggest you to let PDF Search finishes indexing before close. You can choose to index in background from exit window.

3. How to start search

After indexing is finished, you can search documents easily. Just enter any term in search box and press enter.

As you enter text into the search-box, the results list will update dynamically. When you completed the entry of the search term, hit "Enter" to see the documents that contain the target search term. After you select a suggestion from the list by pressing enter key or mouse click, you may continue to type another keyword or press enter key second time to start search.

4. How Search Works

PDF Search algorithm calculates a rank value for every page in documents according to keywords you entered. These ranks are computed as follows:.

  • Keyword Distance : Pages containing keywords nearer to each other have a higher rank.
  • Keyword Density : Pages containing more keywords have a higher rank.
  • Importance : Pages that contain the keywords in the title or that are rendered in bold or a larger font will have a higher rank.
  • Document Date: Pages within more recent files are ranked more highly than older files.
When a search is completed, PDF Search displays the page having the highest rank, highlighting keywords by color(s).

5. Search Tips

Filter Documents

You can filter documents to search only specific ones using 'Filter Documents' box at the left-bottom corner of Documents window. For example you have documents under a folder called 'Programming'. If you enter '/programming' to the filter document box, preceeding searches will only be done on documents under 'Programming' folder.

Narrate Results

You can use below operators to narrate search results
  • Quotes "..."
  • When you make using search quotes it only take pages containing keywords exactly in quotes.

    Search Keyword Result
    "advanced economies" Shows pages only containing exactly same keywords together like 'Headline inflation inched up in advanced economies as the drag from lower commodity prices faded.'
    advanced economies Shows pages containing advanced and economies keywords seperately ordering by relevancy. For example : 'Economies in advanced class will not be effected too much.'

  • Plus Sign (+)
  • If you put plus (+) sign before a keyword, resulting pages will always contain that keyword

    Search Keyword Result
    advanced +economies Pages not containing economies keyword will not be in result list.

  • Minus Sign (-)
  • If you put minus (-) sign before a keyword, pages containing that keyword will be discarded from search results.

    Search Keyword Result
    advanced -economies Pages containing 'economies' keyword will not be in result list.

6. Preferences Window

You can open preferences window using menu on popup window. There are 4 tabs on this window.

  • General : This tab contains various settings for the app.

  • Search Folders : This tab contains the list of folders to be indexed. You can add or remove folders from this list. You should press Apply button after defining the list.

  • Sync : This tab contains the synchrınization feature for iOS app. After you enable this feature, you can synchronize iOS app with Mac app.

  • Reset : This tab contains the reset options. You can easily reset the indexes or whole configuration when there is a problem.