Setup is simple — just inform the program of the folder(s) in which your documents are stored. To do this, click on the ‘next’ button on the setup screen and select the folder(s).
After selecting folders to be searched, choose your preferred settings. You can choose document types to be searched. If you choose non-PDF documents to be searched, you need to download PDF Converter app for them to be indexed. It is a free app which you can download from our website.
Then click on “Start” to begin indexing the selected folder; the time required to index the folder is a function of the number and size of the documents.
PDF Search needs to index documents to enable search functionality. Indexing is an automated process which happens after you choose a new search folder or a change happened on current search folders. All changes are automatically detected. So if new documents are copied into search folders, they are automatically indexed. Same apply for deletion. Deleted documents are automatically deleted from index database.
Indexing is a one-time, time-consuming and energy-consuming process. If you are using a MacBook, we recommend you to plug in your charger until it is finished. Also please note that indexing process may auto-restart the application sometimes to manage the process. It is normal. Some PDF documents may not be in standard format or may have invalid page structure. Although these documents can be viewed, the indexing of them may take a long time or fail. We recommend you to move these kind of documents out of search folders when you detect them. Non-PDF documents need to be converted to PDF format before they can be indexed. Conversion is also a time-consuming and energy-consuming process.
Indexing runs only while PDF Search is open. So we suggest you to let PDF Search finishes indexing before close. You can choose to index in background from exit window.
After indexing is finished, you can search documents easily. Just enter any term in search box and press enter.
As you enter text into the search-box, the results list will update dynamically. When you completed the entry of the search term, hit "Enter" to see the documents that contain the target search term. After you select a suggestion from the list by pressing enter key or mouse click, you may continue to type another keyword or press enter key second time to start search.
PDF Search algorithm calculates a rank value for every page in documents according to keywords you entered. These ranks are computed as follows:.
When you make using search quotes it only take pages containing keywords exactly in quotes.
|"advanced economies"||Shows pages only containing exactly same keywords together like 'Headline inflation inched up in advanced economies as the drag from lower commodity prices faded.'|
|advanced economies||Shows pages containing advanced and economies keywords seperately ordering by relevancy. For example : 'Economies in advanced class will not be effected too much.'|
If you put plus (+) sign before a keyword, resulting pages will always contain that keyword
|advanced +economies||Pages not containing economies keyword will not be in result list.|
If you put minus (-) sign before a keyword, pages containing that keyword will be discarded from search results.
|advanced -economies||Pages containing 'economies' keyword will not be in result list.|
You can open preferences window using menu on popup window. There are 4 tabs on this window.