1. Setup PDF Search

Setup is simple — just inform the program of the folder(s) in which your PDF files are stored. To do this, click on the ‘next’ button on the setup screen and select the folder(s).

Click on “Start” to begin indexing the selected folder; the time required to index the folder is a function of the number and size of the PDF files; while indexing is underway, the menu-bar icon will flash. You can start searching the index even while indexing is underway.

2. How to use PDF Search

To use PDF Search, click on the program’s icon in the menu bar. When you click this icon, PDF Search window pops up. You can use search box to search documents or you can access other functions of the application by using the menu button.

3. How to start search

You can execute a search of the index in two ways:

  1. Via the search box that appears when you click on the menu-bar icon.
  2. Click on the gear icon and then click on "Documents" ... this will open a window that has its own search box
As you enter text into the search-box, the results list will update dynamically. When you completed the entry of the search term, hit "Enter" to see the documents that contain the target search term.

After you select a suggestion from the list by pressing enter key or mouse click, you may continue to type another keyword or press enter key second time to start search.

4. Document Window

After you enter a search, a document window opens to show search results.

The document window has these components :

  • Search Box : You can start a new search using this box.
  • Documents List : Thumbnail images of the documents that contain the search term(s); the documents are ordered from most to least relevant
  • Navigate Resulting Pages : PDF Search calculates a relevancy rank value for every page in your documents according to keywords you entered. Then creates a list sorted from highest rank to lowest. Using these navigation keys you navigate through these pages even they are in different documents. Navigation is instant.
  • Navigate Resulting Pages Within Same Document : Use these Up/Down buttons to navigate between pages within active document.
  • Filter Documents Box : Use this box to limit the documents to be searched by file name. For example if you type 'design' here, only documents those contains 'deisgn' word in their file name will be searched. You should refresh your search after type any filter here.
  • Search Only Button : This button enables you to make search only within active documents. After you enable this button while any document active, all searches will be done within only that document.
  • Show/Hide Left Pane : Use this button to show or hide left panel containing documents list and filter box.
  • Zoom In/Out Buttons : Use these buttons to zoom in or out active document.
  • Print Button : Use this button to print active document.

5. Documents Library Window

You can open documents library window using menu on popup window. This windows list all documents indexed by PDF Search. You can see status of them. Green check icon means that document is indexed and ready to search. You can press that green check icon to make documents searchable or not.

6. Preferences Window

You can open preferences window using menu on popup window. There are 2 tabs on this window.

  • General : This tab contains startup checkbox. When you check this, PDF Search will automatically launch after you login to computer. This is recommended behaviour.

  • Search Folders : This tab contains the list of folders to be indexed. You can add or remove folders from this list. You should press Apply button after defining the list.

7. How Search Works

PDF Search algorithm calculates a rank value for every page in documents according to keywords you entered. These ranks are computed as follows:.

  • Keyword Distance : Pages containing keywords nearer to each other have a higher rank.
  • Keyword Density : Pages containing more keywords have a higher rank.
  • Importance : Pages that contain the keywords in the title or that are rendered in bold or a larger font will have a higher rank.
  • Document Date: Pages within more recent files are ranked more highly than older files.
When a search is completed, PDF Search displays the page having the highest rank, highlighting keywords by color(s).

8. Search Tips

Filter Documents

You can filter documents to search only specific ones using 'Filter Documents' box at the left-bottom corner of Documents window. For example you have PDF documents under a folder called 'Programming'. If you enter '/programming' to the filter document box, preceeding searches will only be done on documents under 'Programming' folder.

Narrate Results

You can use below operators to narrate search results
  • Quotes "..."
  • When you make using search quotes it only take pages containing keywords exactly in quotes.

    Search Keyword Result
    "advanced economies" Shows pages only containing exactly same keywords together like 'Headline inflation inched up in advanced economies as the drag from lower commodity prices faded.'
    advanced economies Shows pages containing advanced and economies keywords seperately ordering by relevancy. For example : 'Economies in advanced class will not be effected too much.'

  • Plus Sign (+)
  • If you put plus (+) sign before a keyword, resulting pages will always contain that keyword

    Search Keyword Result
    advanced +economies Pages not containing economies keyword will not be in result list.

  • Minus Sign (-)
  • If you put minus (-) sign before a keyword, pages containing that keyword will be discarded from search results.

    Search Keyword Result
    advanced -economies Pages containing 'economies' keyword will not be in result list.